By Hannah Flew

Continuing on the Moodle Workplace Series, last time we had multi tenancy, now we move onto dynamic rules!

So, what are dynamic rules?

Dynamic Rules in Moodle Workplace are automations that streamline your workflow to save time and increase accuracy on all those pesky and recurring manual tasks.

They allow you to define and execute centralised and automated rules, using the ‘if this, then that’ conditional approach to trigger statements.

So you can have a condition that, once met, triggers an action, also referred to as ‘if, then’ statements. 

What types of tasks can you delegate to your automated assistant?

• Enrolling or removing users from courses based on specific actions like completion or failure.
• Awarding certifications and badges automatically when learners meet predetermined conditions, such as achieving 80% in a course. 

You can send reminders, alerts or notifications triggered by specific dates or activities. You can assign users to specific groups or learning programmes based on their profile.

How does this look in real life? 

Well it can look like these real-world scenarios where you save time, automate workflows, and can even score you a coffee break! 

Onboarding & induction – no more manual enrolment

Corporate training: Any new employee joining the team will be automatically enrolled in induction courses and receive a welcome email. Their manager will even get a task reminder to check in. 

Aviation leasing & airlines: A new pilot, engineer, or leasing executive starts? Moodle Workplace enrols them instantly in required safety and compliance training. Their manager is alerted if they don’t complete it. 

Hotel groups & hospitality: A new member with a customer facing role at the front desk? Have them automatically assigned brand standards training while their department head gets progress updates.

Healthcare on-boarding: You are a private hospital with new nurses, have them automatically assigned to role-specific training like infection control or patient safety.

Compliance & certification – keeping auditors and regulators happy

Aviation & maritime safety: it is crucial never to let a pilot’s safety certificate expire – so put in place an auto-reminder, which will automatically enrol him or her in a refresher course with an alert sent to HR. 

Corporate compliance: A finance team member must complete an Anti-Money Laundering course annually – no need to chase – Moodle Workplace auto-enrols them and notifies HR if they miss the deadline.

Hotel chains: Food safety training is a necessity which must be kept up to date, refresher courses are automatically assigned, ensuring compliance for all your staff along with delicious meals.

Healthcare & membership CPD: Doctors and therapists within a professional body regularly need to renew CPD points, so the Moodle Workplace system can enrol them in the relevant courses when their previous credits get near expiration.

Learning engagement – the ‘I forgot’ super power has met its Kryptonite

Membership Associations: One of your users hasn’t logged in for 45 days –  a dynamic rule will send a friendly nudge reminding them of upcoming training.

Corporate & government training: Employees probably need to complete a climate action course- well if they haven’t finished within two weeks, they will get a reminder. Still taking a while? Their boss gets an alert too.

Workflow automation – move along the learning path faster 

Aviation Maintenance: An engineer completes an aircraft maintenance module. So their certification is updated, a badge is issued, and compliance records are automatically updated.

Hotel Groups: Staff complete customer service excellence training, so what is next? They unlock access to advanced hospitality management courses automatically.

Healthcare Training Paths: Your newest nurse finishes a basic first aid course? The dynamic rule automatically unlocks the “Advanced Life Support” module.

Reporting & HR integration – stay on top of all your data

Airline HR & Compliance Teams: Your new cabin crew members need safety and emergency training. Their name auto-populates in the next training cohort, and HR gets a monthly completion report.

Hotel Groups & Franchise Management: tracking staff certifications across multiple properties and resorts seems like a tough one – but how about a auto-generated compliance report, automatically sent to HR every quarter.

Corporate Learning & Development: HR wants a report on employee training completion rates all the time? Moodle Workplace delivers it automatically every month.

At Enovation, we help organisations make the most of Moodle Workplace and its Dynamic Rules—so your training platform works smoothly, saves time and most of all is accurate. What do you get? Peace of mind and extra time to get yourself a nice coffee for breakfast!